Creating Auto Backups
When Filing A Regular Payroll
- The automatic backup is made after the last confirmation dialog, and
before any data is changed by the filing process.
- The first character of the file name is a letter indicating the pay frequency - W,F,M,L.
Characters 2..5 represent the day and month of the period end.
- In other words, the file name F1108006.AZB represents the backup made when
filing the regular fortnightly pays for the period ending 11th August.
- Prior to making the backup when filing a regular payroll, the names of existing auto backups are checked.
If the first 5 characters are the same, another backup is not made. In other words, if a client files the regular pay, then changes the pay date back and files
the payroll again, another backup is not made.
When Installing An Upgrade
Auto upgrades are created by the newly installed version, not the version being replaced.
- An auto backup is created if any part of the version number is different.
They are not just made for major file upgrades 3.34 to 3.35 etc, but are also made for minor upgrades - 3.35A to 3.35C etc.
The first 5 characters of the file name are 'U' followed by the new version number. A 3.35B upgrade produces the file U335Bxxx.AZB.
An auto backup is not created if when scanning the already existing auto backup files, an auto backup is located that was created either from a previous upgrade, or restoring a previous backup.
- This means that if a client repeatedly installs the same upgrade, only a single auto backup is made, leaving the remaining three auto backups intact.
When Restoring A Backup
- An auto backup is created immediately prior to restoring backup data
through the standard user interface. An auto backup is not created when restoring a previous auto backup.
- An auto backup is not created if when scanning the already existing auto
backup files, an auto backup is located that was created either from a previous upgrade, or restoring a previous backup.
This means that if a client repeatedly restore a previous backup, only a single auto backup is made, leaving the remaining three auto backups intact.
- The file is named RBACKxxx.AZB.
Restoring Auto Backups
- Auto backups are restored from the diagnostic utilities menu.