Casual Employee Setup

Casual employees are employees that do not work on a regular basis.

The casual employee features in Ace Payroll are designed so you can keep a permanent record of these employees, without having them clutter your regular payroll.

See Also
Casual Employee Setup
Casual Holiday Each Pay
Difference Between Casual And Part Time
Changing Holiday From 8% Each Pay
Understanding Termination Accruals


From the Employee Maintenance Screen set the employee frequency to Casual.


When calculating your regular payroll call up the casual employee if required by clicking the icon, then selecting the casual employee from the list shown.

  • Once selected, casual employees are processed along with all other regular employees for the current pay frequency.
  • After the regular payroll is filed, they revert back to casual.

I have a number of casual employees on my payroll, but when I go to do my weekly wages, they are not there. How do I pay them?

A casual employee is not part of any one pay frequency. Therefore, you can pay them under any pay frequency, but they do not automatically appear under any frequency.

To select a casual pay while in Calculate Pays, click on the Casual Employees button on the left hand side of the screen. - this is the button with a picture of a stopwatch on it. A list of your casuals will appear for you to select from. The employee you choose will stay on the pay until you file it, but they will not come up automatically in subsequent weeks.

Alternatively, if you do want them coming up automatically each week, change their pay frequency from Casual to whatever is appropriate.

More on Employee Maintenance

Difference Between Casual And Part Time
The difference between a casual and a part time employee using a number of examples more..
Casual Employee Setup
How to set up a casual employee so they only appear in Calculate Pays when paid more..
User Definable Employee Data Field
The User Definable Employee Data Field allows you to set up and name a field, then use it to record whatever item of employee information you want more..
Tax Code Entry
Entry of tax codes, percentage tax deductions, student loan special tax codes, withholding tax at zero percent etc more..
Accessing Employee Maintenance
Employee maintenance can be accessed at any time by pressing the F3 key more..
Retrieving A Deleted Employee
If you have deleted your employee by mistake, or have some other reason to add back a previous employee more..
Resuming An Employee
Use the Resume Employee wizard to resume a previously terminated employee more..
Employee Index Search Utility
The employee index is accessed at any time, from anywhere in Ace Payroll, by pressing the F2 key more..
Overwriting Default PAYE
How to overwrite an employee's default PAYE deduction more..
Student Loan Voluntary
How to pay back more than the minimum student loan more..
Alphabetical Index
The Ace Payroll alphabetical index provides links to all documentation more..
Ace Payroll FAQ Contents
All the most common Ace Payroll questions grouped by categories in a short table of key words more..