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Public Holiday Entitlements
Ace Payroll receives many calls immediately after every public holiday, asking whether a particular employee is entitled to be paid for the public holiday.
For all these calls, the only answer Ace Payroll provides is
"An employee is usually entitled to be paid for a public holiday, if they wouldhave worked had the day not been a public holiday."
The above is correct in most cases, but there are some legal issues that may be relevant to your situation.
Assistance with these legal issues is well beyond what may be expected from a computer software help desk, and Ace Payroll does not provide legal advice. We mention the issues here, but for further information suggest you contact an appropriate legal advisor.
Entitlement Overview
- Public holidays are provided for by the very clearly written Part 3 of the Holidays Act 2003.
- Note there is no entitlement period. An employee is entitled to payment for public holidays the day they commence employment.
Public holiday substituted in employment contract
- Section 44(2) of the Holidays Act 2003 provides for an employment contract to substitute any public holiday with another day.
- If this is the case, entitlement to payment for the public holiday can only be decided by referring to the relevant employment contract.
Employee works irregular hours
- Many people are confused about leave payments to employees who work irregular hours.
- Section 12 of the Holidays Act 2003 provides that in this situation, the employer and employee should agree on regular hours for the purpose of leave entitlements.
- If they cannot agree, the Act provides for a Labour Inspector to decide instead.
Termination - public holiday falls within holiday days owing
- Section 40 of the Holidays Act 2003 provides that when an employee terminates, they are deemed to still be employed for the unused holiday days owing.
- This means that if a public holiday falls on one of these unused holiday days, the employee is entitled to be paid for the public holiday.
- Note that the percentage of gross paid for the part year worked is irrelevant.
- The employee is only deemed to be still employed during the holiday days allowed for each full year of service, as provided for in Section 16 of the Holidays Act 2003.
More on public holidays
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Public Holiday Entitlements
Ace Payroll receives many calls immediately after every public holiday, asking whether a particular employee is entitled to be paid for the public holiday more.. |
Public Holiday Taken
Use this method for an employee who did not work on the public holiday, but would have worked had the day not been a public holiday more.. |
Public Holiday Worked
Use this method for an employee who works at any time on a public holiday more.. |
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Public Holiday Calendar
A facility in Ace Payroll to check when public holidays fall in this and future years more.. |
Christmas and New Year 2016/2017
Working out public holiday entitlements during the 2016/2017 Christmas and New Year holiday period more.. |
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Waitangi Day
Waitangi Day commemorates the signing of a treaty at Waitangi on 6 February 1840 more.. |
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Queen's Birthday
The Queen's Birthday is always observed in New Zealand on the first Monday in June more.. |
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Default Provincial Anniversary Day
Select the provincial anniversary day observed by the majority of your employees to make it the default more.. |
Payment For Sick Leave If Taken On A Public Holiday
You are not required to pay your staff time and a half if they call in sick on a public holiday they would have otherwise worked more.. |
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Ace Payroll FAQ Contents
All the most common Ace Payroll questions grouped by categories in a short table of key words more.. |
Ace Payroll Frequently Asked Questions
All the most common questions we are asked at Ace Payroll listed in a question format and grouped by category more.. |
More on holiday pays
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Cashing Up Holiday Pay
From 1st April 2011 it is legal for an employee to cash up to one weeks annual leave each year more.. |
Understanding Termination Accruals
Handling of accrued holiday pay upon termination can be confusing. Ace Payroll explains the concept of accruals and demonstrates how termination pay is calculated more.. |
Holiday 52 Week History
It is not absolutely necessary to enter a full 52 week earnings history for correct holiday pay calculation more.. |
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Holiday Pay - Daily Rates
An explanation of the calculation of a daily rate for an employee taking holidays after a full years service more.. |
Employee Leave Profile
The employee leave profile records which are the normal days worked by an employee more.. |
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Casual Holiday Each Pay
This tutorial shows how to have Ace Payroll automatically pay a casual employee 8% holiday pay every time they are paid more.. |
Taxation of Holiday Pay
This article shows how easy it is to tax holiday pay according to IRD requirements more.. |
Annual Compulsory Closedowns
An annual compulsory closedown is where a business traditionally closes down for a number of weeks each year, usually over Christmas more.. |
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Changing Holiday From 8% Each Pay
The procedure for changing a casual employee over to being a permanent employee in Ace Payroll for holiday pay purposes more.. |
Termination Holiday 8% Part Year Payment
How to pay the 8% of part year gross for an employee who has been employed for more than a year, receives four weeks holidays a year, and is terminating their employment more.. |
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Holiday Pay Miscellaneous
The reason why only full days holiday pay owing is shown on payslips rather than fractional days more.. |
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Ace Payroll FAQ Contents
All the most common Ace Payroll questions grouped by categories in a short table of key words more.. |
Ace Payroll Frequently Asked Questions
All the most common questions we are asked at Ace Payroll listed in a question format and grouped by category more.. |
Other leave sections
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Public Holiday Entitlements
Ace Payroll receives many calls immediately after every public holiday, asking whether a particular employee is entitled to be paid for the public holiday more.. |
Public Holiday Taken
Use this method for an employee who did not work on the public holiday, but would have worked had the day not been a public holiday more.. |
Public Holiday Worked
Use this method for an employee who works at any time on a public holiday more.. |
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Alternative Holidays
An Alternative Holiday is a day an employee is entitled to take off as paid leave, in return for having worked on a public holiday more.. |
Annual Holiday Entitlements
This article looks at entitlements to holidays as provided for by the Holidays Act more.. |
Annual Holiday Payments
This tutorial shows how to record holiday pay taken using the Annual Leave method more.. |
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Irregular Work Pattern
In this article we look at the calculation of Relevant Daily Pay for an employee that works irregular hours more.. |
Leave Owing Report
The Leave Owing report provides an estimate of holiday pay owing to all staff at a selected date more.. |
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Ace Payroll FAQ Contents
All the most common Ace Payroll questions grouped by categories in a short table of key words more.. |
Ace Payroll Frequently Asked Questions
All the most common questions we are asked at Ace Payroll listed in a question format and grouped by category more.. |