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Using the Leave Calendar in Ace Payroll
 | Under the Holidays Act 2003 it is important to identify actual dates taken for all leave types. How do I do this in Ace Payroll? |
- Understanding how to record actual dates taken for leave is important.
- When paying Holiday Pay, Sick Leave, Bereavement Leave or Alternative Holidays Taken a calendar appears asking you to select the days taken.
- The calendar does not appear when dealing with Public Holidays Worked or Taken as Ace Payroll automatically senses the presence of a public holiday within a pay period.
The Leave Calendar
Shown below is the Leave Calendar, in this case for Bereavement Leave Taken.
Note the current pay period is highlighted with a border. In the above example, the period is bi-monthly.
Colour Coding
The calendar is colour coded for ease of use.
Red - Public Holiday
Public Holidays that are definitely observed by the employee are marked red, as is Queen's Birthday in the above example.
Green - Regular Day
Ace Payroll knows this is a regular working day because you have entered an Employee Leave Profile for this employee. Entering an Employee Leave
Profile assists Ace Payroll in calculating in accordance with the Holidays Act 2003.
White - Unsure
These days fall in the pay period, but Ace Payroll is unsure if it is a normal working day - usually because you haven't entered an Employee Leave Profile.
Yellow - Weekend
These are Saturdays or Sundays that are not marked as normal working days.
Light Blue - Background
These days are not part of the pay period.
Brown - Day Off
This day has been marked as a day off in the employee's Leave Profile.
Maybe Pub Hol
By entering an Employee Leave Profile, and selecting the Provincial Anniversary
Day observed by the employee, all public holidays that apply to an employee can be predicted with certainty.
If an employee works irregular days, or a leave profile is not entered, then any days that could be public holidays are identified with this color.
Data Entry
To allow leave, click days taken. In the example above, to allow Bereavement Leave for Tuesday, Wednesday and Thursday, simply click each of the three days on the calendar.
Ace Payroll highlights each day taken with a relevant icon.
If you are paying three days, simply click Next.
If any of the days are part days, click the day a second time and the following screen is shown
From here, select a partial day.
More on public holidays
| Public Holiday Entitlements Ace Payroll receives many calls immediately after every public holiday, asking whether a particular employee is entitled to be paid for the public holiday more.. |
Public Holiday Taken Use this method for an employee who did not work on the public holiday, but would have worked had the day not been a public holiday more.. |
Public Holiday Worked Use this method for an employee who works at any time on a public holiday more.. |
| Public Holiday Calendar A facility in Ace Payroll to check when public holidays fall in this and future years more.. | Christmas and New Year 2016/2017 Working out public holiday entitlements during the 2016/2017 Christmas and New Year holiday period more.. |
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Waitangi Day Waitangi Day commemorates the signing of a treaty at Waitangi on 6 February 1840 more.. |
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Queen's Birthday The Queen's Birthday is always observed in New Zealand on the first Monday in June more.. |
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Default Provincial Anniversary Day Select the provincial anniversary day observed by the majority of your employees to make it the default more.. | Payment For Sick Leave If Taken On A Public Holiday You are not required to pay your staff time and a half if they call in sick on a public holiday they would have otherwise worked more.. |
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Ace Payroll FAQ Contents All the most common Ace Payroll questions grouped by categories in a short table of key words more.. | Ace Payroll Frequently Asked Questions All the most common questions we are asked at Ace Payroll listed in a question format and grouped by category more.. |
More on holiday pays
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Cashing Up Holiday Pay From 1st April 2011 it is legal for an employee to cash up to one weeks annual leave each year more.. |
Understanding Termination Accruals Handling of accrued holiday pay upon termination can be confusing. Ace Payroll explains the concept of accruals and demonstrates how termination pay is calculated more.. | Holiday 52 Week History It is not absolutely necessary to enter a full 52 week earnings history for correct holiday pay calculation more.. |
| Holiday Pay - Daily Rates An explanation of the calculation of a daily rate for an employee taking holidays after a full years service more.. |
Employee Leave Profile The employee leave profile records which are the normal days worked by an employee more.. |
| Casual Holiday Each Pay This tutorial shows how to have Ace Payroll automatically pay a casual employee 8% holiday pay every time they are paid more.. |
Taxation of Holiday Pay This article shows how easy it is to tax holiday pay according to IRD requirements more.. |
Annual Compulsory Closedowns An annual compulsory closedown is where a business traditionally closes down for a number of weeks each year, usually over Christmas more.. |
| Changing Holiday From 8% Each Pay The procedure for changing a casual employee over to being a permanent employee in Ace Payroll for holiday pay purposes more.. |
Termination Holiday 8% Part Year Payment How to pay the 8% of part year gross for an employee who has been employed for more than a year, receives four weeks holidays a year, and is terminating their employment more.. |
| Holiday Pay Miscellaneous The reason why only full days holiday pay owing is shown on payslips rather than fractional days more.. |
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Ace Payroll FAQ Contents All the most common Ace Payroll questions grouped by categories in a short table of key words more.. |
Ace Payroll Frequently Asked Questions All the most common questions we are asked at Ace Payroll listed in a question format and grouped by category more.. |
Other leave sections
| Public Holiday Entitlements Ace Payroll receives many calls immediately after every public holiday, asking whether a particular employee is entitled to be paid for the public holiday more.. |
Public Holiday Taken Use this method for an employee who did not work on the public holiday, but would have worked had the day not been a public holiday more.. |
Public Holiday Worked Use this method for an employee who works at any time on a public holiday more.. |
| Alternative Holidays An Alternative Holiday is a day an employee is entitled to take off as paid leave, in return for having worked on a public holiday more.. |
Annual Holiday Entitlements This article looks at entitlements to holidays as provided for by the Holidays Act more.. |
Annual Holiday Payments This tutorial shows how to record holiday pay taken using the Annual Leave method more.. |
| Irregular Work Pattern In this article we look at the calculation of Relevant Daily Pay for an employee that works irregular hours more.. |
Leave Owing Report The Leave Owing report provides an estimate of holiday pay owing to all staff at a selected date more.. |
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Ace Payroll FAQ Contents All the most common Ace Payroll questions grouped by categories in a short table of key words more.. | Ace Payroll Frequently Asked Questions All the most common questions we are asked at Ace Payroll listed in a question format and grouped by category more.. |