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Changing All Employee Pay Frequencies

This document explains how to change all employee pay frequencies from say weekly to fortnightly.

You may also want to read our legal article The legality of changing all employee pay frequencies.

image Change default pay frequency

From the front screen select Setup then Company Defaults then Pay Frequency.

Select the new pay frequency. Ace Payroll defaults to this automatically in future.

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image Change each employee's pay frequency

If a pay frequency has never been specified for an employee then their pay frequency automatically changes to the new default pay frequency without any input from yourself.

If at some stage you have specified an employee's frequency, change it to the new frequency.

Accordingly, from Employee Maintenance scan every employee checking they are set to the new frequency.

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image Change the next pay date

From the front screen, click the currently showing pay date.

A dialog is shown from which to select the new frequency and enter the new paydate.

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image Check employee usual hours

Finally from within Calculate Pays scan every employee and if usual hours are entered for an employee ensure these reflect the new pay frequency.

For example, if you had 40 ordinary hours entered for someone on a weekly pay, change these hours over to 80 if they are now fortnightly.

Note that you do nothing for salaried staff - Ace Payroll automatically changes salaries to reflect the new frequency.

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We changed our pay frequency from Weekly to Fortnightly and are sure we changed over the employees correctly. Why is "Weekly" still shown as the frequency each time we run Ace Payroll?

Chances are you did not change the Default Pay Frequency. Whatever frequency is set here comes up each pay period by default. See change default frequency above.

More on Pay Calculation

Pay Rate Setup
You can have a maximum of 20 pay rates loaded in Ace Payroll more..
Regular Payroll Procedures
The seven operations performed each pay period are listed in the order performed more..
Child Support Variation Codes
A child support variation code is used if the amount deducted is different from the usual deduction more..
Overwriting PAYE Deductions
How to overwrite PAYE with your own value more..
Public Holiday Worked
Use this method for an employee who works at any time on a public holiday more..
Checking Previous Period Is Filed
When I go to calculate my regular payroll it shows last weeks pay date. What is wrong? more..
One Off Payments
How to make a one off payment for paying bonuses, holiday pay and other payments outside the normal cycle more..
Cash Rounding Activation
Control whether to round an employee's nett pay for coin split rounding purposes more..
Extra Pays
Extra Pays are lump sum payments include bonuses, commissions, backpay, retiring or redundancy payments more..
Recording Hours Worked Each Day
How to define a pay rate to represent each day of the week more..
Pay Rate Change Mid Period
There are times you need to pay an employee two different rates for the same period more..
Minimum Wage
From 1st April 2016 the minimum adult rate is $15.25 an hour, and applies to all workers 18 years and over more..
Alphabetical Index
The Ace Payroll alphabetical index provides links to all documentation more..
Ace Payroll FAQ Contents
All the most common Ace Payroll questions grouped by categories in a short table of key words more..
Ace Payroll Frequently Asked Questions
All the most common questions we are asked at Ace Payroll listed in a question format and grouped by category more..

More on Pay Frequencies

Bi Monthly Date Calculation
A bi monthly pay frequency means there are 24 pay periods a year - two a month more..
Period End or Actual Payment Dates
The differences between using period end and actual payment dates in Ace Payroll more..
Changing All Pay Frequencies
How to change all employee pay frequencies from say weekly to fortnightly more..
Multiple Pay Frequencies
You can use multiple pay frequencies. Each of the frequencies are processed as different pay runs more..
Alphabetical Index
The Ace Payroll alphabetical index provides links to all documentation more..
Ace Payroll FAQ Contents
All the most common Ace Payroll questions grouped by categories in a short table of key words more..