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Backup and Restore Miscellaneous

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I do weekly and fortnightly payrolls. When I do a backup, does it backup both of them?

The backup procedure in Ace Payroll copies all data files to the destination you select - usually a memory stick. There is no need to keep separate backups for your weekly and fortnightly wages.

We strongly recommend you use a sequence of four rotated memory sticks. This means you eliminate the risk of a faulty memory stick wrecking an otherwise perfect set of backup data.

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Should I backup my data before or after I file my pays?

The timing of your backup is to a certain extent a matter of opinion.

The two most logical times to perform a backup are either immediately before or immediately after filing your regular pays.

Our opinion is that you should back up the data before filing, because it means that if something went wrong with the filing, for example a power cut half way through, you would be able to restore your data, then file again without entering any data.

Accordingly the only problem we see with taking a backup after you file is that if something went wrong during filing you would have to restore the previous weeks backup, then re-enter your current period payroll.

The most important issue with backups in not so much when you make them, but that you actually do make them.

Remember - we suggest you use a set of four rotated disks for backup to avoid the trap of backing up faulty data to what would otherwise be a perfectly good set of data.

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What files do we need to backup to the file server?

Some clients like to regularly copy all their files to a central location, so there will then be an illusion of their being backed up automatically by the file server. The question we are often asked is which files need to be backed up.

The only Ace Payroll files that you ever need to back up are the *.DTA files.

Note that Ace Payroll offers a free Internet Backup Service which ensures additional copies of your data are always stored in our secure off site location.

More on Backup and Restore

Internet Backup
Internet Backup is a safe and effective way of backing up data files to the Ace Payroll secure data centre more..
To Memory Stick
How to backup Ace Payroll to a memory stick more..
Running Ace Payroll From A Memory Stick
How to run Ace Payroll directly from a memory stick which may be useful if you are travelling more..
Backup Miscellaneous
Multiple frequencies, timing of backup, and backing up to your own server more..
Direct Credit Emergency Backup
Ace Payroll automatically makes a spare copy of direct credit schedules when filing a regular pay more..
Automatic Backups
Ace Payroll maintains backups of your most recent data automatically more..
Alphabetical Index
The Ace Payroll alphabetical index provides links to all documentation more..
Ace Payroll FAQ Contents
All the most common Ace Payroll questions grouped by categories in a short table of key words more..
Ace Payroll Frequently Asked Questions
All the most common questions we are asked at Ace Payroll listed in a question format and grouped by category more..