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Cash Rounding Activation

In Ace Payroll, you can control whether to round an employee's nett pay for coin split rounding purposes

  • on a per employee basis
  • you can specify a default value for all new employees
  • you can turn the feature off if not paying by cash.
Setting Default Value
  • From the front screen select Setup then Company Defaults then Payment Method.
  • All new programs are supplied with cash rounding turned off by default. To activate the feature, select payment by cash from the dialog below. Changing this company default value will change the value for all employees where a value has not been explicitly set for an employee. All new employees will have the new setting.
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On A Per Employee Basis
  • From the employee modification screen, select Direct Credits then click the how paid panel shown below.
  • A dialog similar to the above is shown, only this time the setting relates to the selected employee only.
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Overriding All Settings
  • If you previously paid staff in cash, then change to payment using direct credits, you can turn off all rounding irrespective of the employee settings.
  • The simplest way to do this is to select Setup from the Coin Split report, and round to 1 cent. This effectively eliminates all rounding.
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I have been paying my employees by cash and have now changed them all to direct credit. I notice a few of them still have a very small cash rounding adjustment. Why is this?

  • When Ace Payroll rounds a cash payment, it always advances a very small amount to the employee and the amount advanced is stored internally. The amount advanced is then taken into account when rounding the next cash payment.
  • For this reason, a balance of how much the employee has been overpaid due to rounding is kept in the system. When you change from "cash" to "cheque" the system reduces this balance to zero by deducting from the employee the amount advanced to them.
  • Once the rounding balance is reduced to zero Ace Payroll no longer makes any rounding adjustments unless the employee is again set to "cash".
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I pay some employees in cash and can't quite understand the cash rounding logic. Why is an amount deducted from the employee sometimes, and at other times it is credited to the employee?

  • The rounding in Ace Payroll is designed so that at all times money is owed by the employee to the employer.
  • An employer is not allowed by law to make unauthorised deductions from an employee's wages, so the system advances money to the employee to round their wages to the rounding amount you specify, until a sufficient amount has been advanced in previous pay periods to make a deduction from the employee, the total amount of which never exceeds the accumulated advances.

More on Pay Calculation

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Overwriting PAYE Deductions
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Public Holiday Worked
Use this method for an employee who works at any time on a public holiday more..
Checking Previous Period Is Filed
When I go to calculate my regular payroll it shows last weeks pay date. What is wrong? more..
One Off Payments
How to make a one off payment for paying bonuses, holiday pay and other payments outside the normal cycle more..
Cash Rounding Activation
Control whether to round an employee's nett pay for coin split rounding purposes more..
Extra Pays
Extra Pays are lump sum payments include bonuses, commissions, backpay, retiring or redundancy payments more..
Recording Hours Worked Each Day
How to define a pay rate to represent each day of the week more..
Pay Rate Change Mid Period
There are times you need to pay an employee two different rates for the same period more..
Minimum Wage
From 1st April 2016 the minimum adult rate is $15.25 an hour, and applies to all workers 18 years and over more..
Alphabetical Index
The Ace Payroll alphabetical index provides links to all documentation more..
Ace Payroll FAQ Contents
All the most common Ace Payroll questions grouped by categories in a short table of key words more..
Ace Payroll Frequently Asked Questions
All the most common questions we are asked at Ace Payroll listed in a question format and grouped by category more..

More on Pay Frequencies

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Period End or Actual Payment Dates
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Changing All Pay Frequencies
How to change all employee pay frequencies from say weekly to fortnightly more..
Multiple Pay Frequencies
You can use multiple pay frequencies. Each of the frequencies are processed as different pay runs more..
Alphabetical Index
The Ace Payroll alphabetical index provides links to all documentation more..
Ace Payroll FAQ Contents
All the most common Ace Payroll questions grouped by categories in a short table of key words more..