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The IRD Helpdesk has told us that payments for first week ACC are to be shown in the "ExAcc" column of the IR348. Ace Payroll does not put them in that column. What is wrong?
The only payments not liable to ACC Earner Premium are retiring allowances, redundancy payments, and withholding payments.
All ACC payments, whether paid by an employer or direct from ACC, have tax deducted which includes earner premium.
Accordingly these payments themselves include earner premium, and are not to be shown in the "ExAcc" column of the IR348.
The way Ace Payroll handles these payments is correct - they are shown on the IR348 included with all other payments that include ACC Earner Premium deductions.
| ||Note: As a result of some uncertainty regarding this issue, this answer was sighted and verified as correct by the IRD on 28th August 2002. The answer is still relevant on 18th February 2011.|
What about non taxable or reimbursing allowances? Are these shown in the ExAcc column?
Non taxable (reimbursing) allowances are not to appear in the 'earnings not liable for premium' box on the IR348. In fact, they are not recorded at all on the IR348, which is entirely correct.
There has been a bit of confusion about this point, and a few clients have called after being told by the IRD helpdesk that yes, non taxable allowances DO belong in the 'earnings not liable' box!
The IRD in their July 99 edition of Payroll News advise as follows
Therefore, despite what the IRD helpdesk may sometimes say, non taxable allowances should not be shown on the IR348 - and Ace Payroll does not show them.
The figures on my IR348 do not match my other wage data for the month. Why is that?
The specifications for the Employer Monthly Schedule require each employee's gross wages to be rounded down to the lowest dollar, and the total gross is the sum of each of the employee totals after rounding them.
The totals as reported by all other Ace Payroll reports are exact to the cent.
Statistically, this means the totals showing on your IR348 Employer Monthly Schedule differ from your actual gross wages by around 50 cents per employee.
When I print the IRD approved IR348, the first page comes out with IR348 printed on it, but the second and subsequent pages say IR349. Why is this?
Ace Payroll does this on purpose - the official IR348 that the IRD sends out is designed this way. IRD specifications require IR348 to be printed on the first page, and IR349 to be on all subsequent pages.
No, we are not totally sure why either!
Ace Payroll fully complies with the IRD specifications, and all others relating to the monthly IR348 printout.