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Regular Payroll Procedures

  • The seven operations performed each pay period are listed in the order performed.
  • They are automatically ticked and the time noted when done.
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Calculate Pays

  • Use this method to calculate the pays of all employees for the specified frequency.

Management Report

  • Once the pays are calculated, you may want to view a summary of them on this report.
  • You may also want to refer the printout of this report to another person if the job of pay calculation has been shared or delegated.

Printout Payslips

  • Once you are sure that all your pays are calculated correctly, use this method to print out the payslips.

Coin Split

  • If you pay any of your wages in cash use this procedure to produce and print out a coin split for the bank to supply the actual cash, and another for the person that will be assembling the pays.

Direct Credits

  • Use this method if any of your wages are paid by direct credit.
  • You can produce a printed summary to give to the bank, a disk file for electronic transfer, or have Ace Payroll put the direct credit information on a diskette to give to your bank.

Backup Data Files

  • It is important to backup your data files regularly.
  • This item serves as a reminder to do that.

File Regular Pay

  • Once all the above tasks have been correctly performed, you file your regular pay run.
  • This writes the current periods wages to the file of wages that have been paid, and resets all employee's wage data to their default values.
  • You cannot unfile a regular pay run.

Alphabetical Index   FAQ Questions   FAQ Contents Back to top
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I have just done my payroll. I am worried about filing because the green tick that normally appears next to Calculate Pays is not there. Is anything wrong?

  • The green ticks appear so you can monitor the payroll process.
  • A green tick is placed next to Calculate Pays when it thinks you have done your pays. The way it "decides" this is to check whether any data is changed, such as an employee's hours.
  • If no data is changed, the program assumes you have not done your pays. However, for some people, it is possible to complete a pay without changing anything. For example, if all staff are salaried, you will usually change nothing - just check in Calculate Pays, then exit without making a change. In this circumstance Ace Payroll assumes you have not done your pays, and therefore, the tick does not appear.
  • If the above is the case for you, go ahead and file your pays anyway.

More On Getting Started

Understand The Concept
You don't have to be a rocket scientist to use Ace Payroll! Step by step instructions showing how to set up your staff on Ace Payroll and process your first pays more..
Using The F1 Help Manual
The F1 Help Manual contains hundreds of pages of written documentation, all carefully grouped, linked and indexed more..
Function Keys in Ace Payroll
The function keys in Ace Payroll can be used from anywhere in the program, at any time more..
Password Entry
There is a facility within the program to set a password. If set, a dialog is shown at program startup and requires the correct password to continue more..
Registration
Program registration in 2 easy steps more..
Regular Payroll Procedures
The seven operations performed each pay period are listed in the order performed more..
Front Screen Resizing & Positioning
The front screen is easily dragged and resized to suit your desktop more..
Front Screen Colour Settings
The colour of the front screen, as well as the colour of all forms, is user definable more..
Front Screen Font Settings
The font name and size in which all help messages and reports are shown is definable more..
Alphabetical Index
The Ace Payroll alphabetical index provides links to all documentation more..
Ace Payroll FAQ Contents
All the most common Ace Payroll questions grouped by categories in a short table of key words more..
Ace Payroll Frequently Asked Questions
All the most common questions we are asked at Ace Payroll listed in a question format and grouped by category more..

More on Pay Calculation

Pay Rate Setup
You can have a maximum of 20 pay rates loaded in Ace Payroll more..
Regular Payroll Procedures
The seven operations performed each pay period are listed in the order performed more..
Child Support Variation Codes
A child support variation code is used if the amount deducted is different from the usual deduction more..
Overwriting PAYE Deductions
How to overwrite PAYE with your own value more..
Public Holiday Worked
Use this method for an employee who works at any time on a public holiday more..
Checking Previous Period Is Filed
When I go to calculate my regular payroll it shows last weeks pay date. What is wrong? more..
One Off Payments
How to make a one off payment for paying bonuses, holiday pay and other payments outside the normal cycle more..
Cash Rounding Activation
Control whether to round an employee's nett pay for coin split rounding purposes more..
Extra Pays
Extra Pays are lump sum payments include bonuses, commissions, backpay, retiring or redundancy payments more..
Recording Hours Worked Each Day
How to define a pay rate to represent each day of the week more..
Pay Rate Change Mid Period
There are times you need to pay an employee two different rates for the same period more..
Minimum Wage
From 1st April 2016 the minimum adult rate is $15.25 an hour, and applies to all workers 18 years and over more..
Alphabetical Index
The Ace Payroll alphabetical index provides links to all documentation more..
Ace Payroll FAQ Contents
All the most common Ace Payroll questions grouped by categories in a short table of key words more..
Ace Payroll Frequently Asked Questions
All the most common questions we are asked at Ace Payroll listed in a question format and grouped by category more..

More on Pay Frequencies

Bi Monthly Date Calculation
A bi monthly pay frequency means there are 24 pay periods a year - two a month more..
Period End or Actual Payment Dates
The differences between using period end and actual payment dates in Ace Payroll more..
Changing All Pay Frequencies
How to change all employee pay frequencies from say weekly to fortnightly more..
Multiple Pay Frequencies
You can use multiple pay frequencies. Each of the frequencies are processed as different pay runs more..
Alphabetical Index
The Ace Payroll alphabetical index provides links to all documentation more..
Ace Payroll FAQ Contents
All the most common Ace Payroll questions grouped by categories in a short table of key words more..