When an employee is paid for bereavement leave, the considerations are
When importing data from an external source for bereavement leave, each of the above is considered.
Bereavement Leave is imported into Ace Payroll by adding a line within the generic import file. The line contains a maximum of 8 fields, as follows#63, Employee ID, Entitlement, Hours Paid, Hourly Rate, Amount Paid, Days Taken, Reason
The specification for bereavement leave is identical to that for styles 60 to 63 apart from fields 1,3 and 7.
Field 1. Style
For bereavement leave, this is always #63.
Field 2. Employee ID
Up to 5 characters identifying the employee, as identified by Ace Payroll. This field is always validated, and import will not proceed if this field does not identify a valid employee.
Field 3. Entitlement
Currently, this field is either left blank, or contains a zero. The data contained in the line is always imported irrespective of the employee entitlement.
The specifications for this field may be enhanced at a later date.
The value of this field is currently not validated, but the field must exist. It must be either blank, or contain a zero.
Field 4. Hours Paid
This field is optional. If used, payment will be made to the employee based on the number of hours in the field, multiplied by an hourly rate.
Field 5. Hourly Rate
This field is optional, and is only relevant if a value exists in the previous field. If both fields exists, the employee is paid by multiplying the values together.
If this field is blank, and a value exists in the hours paid field, the employee is paid using the value of their first pay rate used.
Field 6. Amount Paid
This field is optional, and is only used if the hours paid field is either zero, or blank. If so, the amount in this field is paid as the total dollar amount.
done if the purpose of the import is to merely record the taking of bereavement leave, without making specific payment for it. This could be done if an employee is paid by salary, and the user prefers to leave the salary payment untouched.
Field 7. Days Taken
This field is optional, and if used contains the number of days bereavement leave the employee has taken. Note there is no cumulative entitlement for bereavement leave - payment is based on the occurence of a bereavement, with no limits placed on the number of bereavements an employee may suffer.
Field 8. Reason
This field is optional, and contains up to 25 characters decribing the leave entry. If the field is either blank, or does not exist, the reason is shown as "imported data".
#62,JS,0,8 - this line pays employee JS for 8 hours leave, at the rate of their first pay rate used. No adjustment is made to the employee entitlement, and the reason is shown as "imported data". #62,JS,0,8,12.75 - this line pays employee JS for 8 hours leave,
at the rate of $12.75 an hour. No adjustment is made to the employee entitlement, and the reason is shown as "imported data".#62,JS,0,0,0,115.75 - this line pays employee JS $115.75 for leave
taken. No adjustment is made to the employee entitlement, and the reason is shown as "imported data".#62,JS,0,0,0,415.75,3,"grandfather died" - this line pays employee JS $415.75
as bereavement leave, and records they took 3 days on the death of their grandfather.#62,JS,0,0,0,0,3,"grandfather died" - this line does not pay the employee any
amount, but records they took 3 days on the death of their grandfather.#62,JS,0,22,0,0,3,"grandfather died" - this line pays the employee 22 hours at
their first pay rate used, and records they took 3 days on the death of their grandfather.